Data privacy statement

Please find below our statement on the processing of personal data by our company in accordance with the legal requirements, especially with the EU General Data Protection Regulation (GDPR - available at http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=celex%3A32016R0679).

Contents

I. General information
      1. Definition of main terms
      2. Scope of validity
      3. Controller
      4. Data protection officer

II. Itemisation of data processing operations
      1. General Information about the data processing operations
      2. Accessing our services
      3. Newsletter subscriptions
      4. Data for the application process
      5. Sending press releases and information
      6. Customer feedback
      7. Tracking
      8. Social media plug-ins

III. Rights of data subjects
      1. Right to object
      2. Right to access
      3. Right to rectification
      4. Right to erasure ("right to be forgotten")
      5. Right to restriction of processing
      6. Right of data portability
      7. Right to withdraw consent
      8. Right to lodge a complaint

 

I. General Information

This section of the privacy statement contains information on the scope of validity, the person responsible for data processing, the data protection officer and data security. It also begins with a list of definitions of important terms used in the data privacy statement.

1. Definition of main terms

Browser: Computer program used to display websites (e.g., Chrome, Firefox, Safari)

Cookies: Text files which the web server places on the user's computer by means of the browser which is used. The stored cookie information may contain both an identifier (cookie ID) for recognition purposes and content data, such as login status or information about websites visited. The browser sends the cookie information back to the web server with each new request upon subsequent repeat visits to these sites. Most browsers accept cookies automatically. Cookies can be managed using the browser functions (usually under "Options" or "Settings"). The storage of cookies may be disabled in this way or it may be made dependent on the user’s approval in any given case or otherwise restricted. Cookies may also be deleted at any time.

Third countries: Countries outside the European Union (EU)

GDPR: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), available at http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=celex%3A32016R0679

Personal data: Any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Profiling: Any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

Services: Our offers to which this data privacy statement applies (cf. Scope of validity).

Tracking: The collection of data and their evaluation regarding the behaviour of visitors in response to our services.

Tracking technologies: Actions can be tracked either via the activity records (log files) stored on our web servers or by collecting data from end devices via pixels, cookies or similar tracking technologies.

Processing: Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Pixel: Pixels are also called tracking pixels, web beacons or web bugs. These are small, invisible graphics in HTML emails or on websites. When a document is opened, this small image is downloaded from a server on the Internet and the download is registered there. This allows the operator of the server to see if and when an email has been opened or a website has been visited. This function is usually carried out by calling up a small program (JavaScript). Certain types of information can be detected on your computer system in this way and shared, such as the content of cookies, the time and date of the visit, and a description of the page on which the tracking pixel is located.

2. Scope of validity

This data privacy statement applies to the following offers:

- our website Burda Corporate Website, most notably available at www.burda.com

- whenever reference is made to this data privacy statement from one of our offers (e.g., websites, subdomains, mobile applications, web services or integrations in third-party websites), regardless of the way in which it is accessed or used

All these offers are also collectively referred to as "services".

3. Controller

The following party is responsible for the processing of data in relation to the services, i.e., this is the person who determines the purposes and means of processing personal data:

Hubert Burda Media Holding Kommanditgesellschaft
Arabellastraße 23
81925 Munich, Germany
Tel.: +49/89/9250-0
email: info@hubert-burda-media.com

4. Data protection officer

Our data protection officer can be contacted under the data given in paragraph 3, for the attention of the data privacy department or via burda@datenschutzanfrage.de.

 

II. ltemisation of data processing operations

This section of the data privacy statement contains detailed information about the processing of personal data in the context of our services. The information is subdivided for greater clarity into certain functions in connection with our services. In case of the normal use of the services, different functions and therefore also different processing operations can be implemented consecutively or simultaneously.

1. General information about the data processing operations

The following applies to all the processing operations listed below, unless stated otherwise:

a. No obligation to provide personal data & consequences of failure to provide such data

The provision of personal data is not required by law or contract, and you are under no obligation to provide any data. We will inform you during the data entry process when personal information needs to be provided for the relevant service (e.g., by indicating "mandatory fields"). In cases where the provision of data is required, the consequence of not providing data will be that the service in question cannot be provided. Otherwise, failure to provide data may result in our inability to provide our services in the same form and quality.

Online application portal: If you do not provide the data required, you will not be able to submit an online application. All other information is voluntary and has no effect on the selection of applicants.

b. Consent

In various cases, you may also grant us your consent to the further processing of data (or some of the data, where applicable) in connection with the operations listed below. In this case, we will inform you separately in connection with the submission of the respective declaration of consent about all the procedures and the scope of the consent and about the purposes which we pursue in these processing operations. The processing operations based on your consent are therefore not listed again here (Art. 13, subs. 4, GDPR).

c. Transfer of personal data to third countries

When we send data to third countries, i.e., countries outside the European Union, the data are then transmitted strictly in compliance with the statutory conditions of admissibility.

If the transmission of the data to a third country does not serve the purpose of fulfilling our contract with you, if we do not have your consent, if the transmission is not required for the establishment, exercise or defence of legal claims, and if no other exemption applies under Art. 49 GDPR, we will only transmit your data to a third country if in possession of an adequacy decision pursuant to Art. 45 GDPR or appropriate safeguards under Art. 46 GDPR.

One of these adequacy decisions is the Commission Implementing Decision (EU) 2016/1250 of 12.07.2016 on the "EU-US Privacy Shield" for the USA. The level of data protection is generally considered to be appropriate according to Art. 45 GDPR for transfers to companies which are certified under the EU-US Privacy Shield.

Alternatively or additionally, safeguards under Art. 46 subs. 2 c) GDPR through the conclusion of the EU standard data protection clauses adopted by the European Commission with the receiving body provide appropriate safeguards and an adequate level of data protection. Copies of the standard EU data protection clauses are available on the website of the European Commission at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.

d. Hosting at external service providers

Our data processing work is carried out to a large extent with the involvement of hosting service providers who provide us with storage space and processing capacities at their data centres and who also process personal data on our behalf according to our instructions. It may be the case that personal data are transmitted to hosting service providers in respect of all of the functions listed below. These service providers process data either exclusively in the EU or subject to guaranteed levels of data protection which we have put in place based on the standard EU data protection clauses (cf. subsection c.).

e. Transmission to government authorities

We send personal information to government authorities (including law enforcement agencies) when required to fulfil a legal obligation to which we are subject (legal basis: Art. 6, subs. 1 c), GDPR) or when it is necessary for the assertion, exercise or defence of legal claims (legal basis: Art. 6, subs. 1 f), GDPR).

f. Period of storage

The time specified in the "period of storage" paragraph indicates how long we use the data for the purposes in any given case. At the end of this period, the data will no longer be processed by us but will be deleted at regular intervals, unless continued processing and storage are required by law (in particular, because it is necessary to fulfil a legal obligation or for the establishment, exercise or defence of legal claims) or unless you grant us extended consent.

Online application portal: To ensure the application process is conducted proficiently, we require a reasonable time to evaluate applications, select applicants, conduct interviews, etc. You will be informed of the status of the application procedure via letters of confirmation that we will send by email.

Should an employment relationship be established, we are permitted to store your data on a longer-term basis in accordance with Art. 6, subs. 1 b) GDPR.

g. Data categories

The category names listed below are used for specific types of data in the following sections:

  • Account data: Login/user ID and password
  • Personal master data: Title, salutation/gender, forename, surname, date of birth
  • Adress data: Street, house number, additional address lines (where applicable), postcode, city, country
  • Contact data: Telephone number(s), fax number(s), email address(es)
  • Login data: Information about the service via which you logged on; times and technical information on login, authentication and logout; data entered by you when logging on
  • Press mailing list usage data: Accreditation subject, accreditation time, approval of usage restriction/consent form, downloads of press materials
  • Newsletter user profile data: Opening of newsletter (date and time), contents, selected links, as well as the following information relating to the computer system accessing the newsletter: Internet Protocol address used (IP address), browser type, browser version, device type, operating system and similar technical information.
  • Access data: Date and time of visit to our service; the page from which the system accessed our site; pages visited during the session; session identification data (session ID), as well as the following information relating to the computer system accessing the service: Internet Protocol address used (IP address), browser type, browser version, device type, operating system and similar technical information.
  • Application documents: Information about your education and/or professional development and qualifications (e.g. CV or references), application letter

2. Accessing our services

The passages below set out how your personal data are processed when you access our services (e.g., loading and viewing the website, opening the mobile app and navigating within the app). We would point out, in particular, that it is impossible not to send access data to external content providers (cf. subsection b.) due to the technical processes involved in transmitting information over the Internet. The third-party providers are themselves responsible for the privacy-compliant operation of the IT systems which they use. The service providers are required to decide how long the data will be stored.

a. Purposes of data processing, legal basis, legitimate interests (where applicable), and period of storage

Data category

Access data

Intended purposes

Establishing connection, presenting contents of the service, detecting attacks on our site due to unusual activities, fault diagnosis

Legal basis

Art. 6, subs. 1 f), GDPR

Legitimate interest, where applicable 

Proper functioning of services, security of data and business processes, prevention of misuse, prevention of damage through interference in information systems

Storage period

4 weeks

Data category

Account data

Intended purposes

Identification, checking authorisation to call up the service

Legal basis

Art. 6, subs. 1 f), GDPR

Storage period

Until application documents are transmitted

b. Recipients of personal data

Recipient category

External content providers who provide content which is needed to display the service (e.g., images, videos, embedded postings from social networks, banner ads, fonts, update information)

Data concerned

Access data

Legal basis

Art. 6, subs. 1 f), GDPR; in case of transmission to the USA also Art. 45 GDPR in conjunction with the Commission Implementing Decision (EU) 2016/1250 of 12.07.2016 on the "EU-US Privacy Shield”

Legitimate interests, where applicable 

Proper functioning of services, (accelerated) display of content

Recipient category

IT security services providers

Data concerned

Access data

Legal basis

Art. 6, subs. 1 f), GDPR

Legitimate interests, where applicable  

Prevention of attacks through exploitation of security gaps/vulnerabilities

3. Newsletter subscriptions

The tables below show how your personal data are processed when you subscribe to a newsletter:

a. Purposes of data processing, legal basis, legitimate interests (where applicable), and period of storage

Data category

Email address

Intended purposes

Verification of the application (double opt-in procedure), sending of the newsletter

Legal basis

Art. 6, subs. 1 b), GDPR

Period of storage

Duration of newsletter subscription

Data category

Personal master data

Intended purposes

Personalisation of newsletter

Legal basis

Art. 6, subs. 1 b), GDPR

Period of storage

Duration of newsletter subscription

Data category

Login data

Intended purposes

Traceability of newsletter registration/confirmation/deregistration

Legal basis

Art. 6, subs. 1 b), f), GDPR

Legitimate interest, where applicable

Proof of successful newsletter registration/confirmation/deregistration

Period of storage

Duration of newsletter subscription

Data category

Newsletter user profile data

Intended purposes

Reflection of interests in the composition of the newsletter

Legal basis

Art. 6, subs. 1 f), GDPR

Legitimate interest, where applicable

Improvement of our service, promotional purposes

Period of storage

Duration of newsletter subscription 

b. Recipients of personal data

Recipient category

Newsletter distribution service providers

Data concerned

All data listed in a.

Legal basis

Processing on behalf of a controller (Art. 28 GDPR)

4. Data for the application process

The tables below show how your personal data are processed when you submit an electronic job application via the careers section of our services.

a. Purposes of data processing, legal basis, legitimate interests (where applicable), and period of storage

Data category

Adress data, contact data

Intended purposes

Identification, contact, communication to initiate a contract

Legal basis

Art. 6, subs. 1 b), GDPR, Art. 9, subs. 2 b), GDPR

Period of storage

6 months after the conclusion of the application process and/or after consent was last given for extended storage

Data category

Personal master data

Intended purposes

Identification, contact

Legal basis

Art. 6, subs. 1 b), GDPR, Art. 9, subs. 2 b), GDPR

Period of storage

6 months after the conclusion of the application process and/or after consent was last given for extended storage

Data category

Application documents

Intended purposes

Selecting applicants

Legal basis

Art. 6, subs. 1 b), GDPR, Art. 9, subs. 2 b), GDPR

Period of storage

6 months after the conclusion of the application process and/or after consent was last given for extended storage

Data category

Information about your earliest possible start date, salary expectations, current or previous employment with HBM and how you became aware of the vacancy

Intended purposes

Selecting applicants, improving our recruitment processes

Legal basis

Art. 6, subs. 1 b), f), GDPR

Legitimate interest, where applicable

Improving our recruitment processes

Period of storage

6 months after the conclusion of the application process and/or after consent was last given for extended storage

b. Recipients of personal data

Recipient category

Company advertising the vacancy

Data concerned

Address data, contact data, personal master data, application documents

Legal basis

Art. 6, subs. 1 b), GDPR, Art. 9, subs. 2 b), GDPR

5. Sending press releases and information

The tables below show how your personal data are processed in connection with the sending of press releases and information:

Purposes of data processing, legal basis, legitimate interests (where applicable), and period of storage

Data category

Personal master data, contact data, address data

Intended purposes

Identification, establishment of contact

Legal basis

Art. 6, subs. 1 b), GDPR

Legitimate interests, where applicable

Informing media representatives, maintaining contact with PR/journalists

Period of storage

Duration of registration

Data category

Role, medium represented, contact topics

Intended purposes

Checking qualification when distributing press materials

Legal basis

Art. 6, subs. 1 b), GDPR

Legitimate interests, where applicable

Informing media representatives, maintaining contact with PR/journalists

Period of storage

Duration of communication measures

6. Customer Feedback

The tables below show how your personal data are processed when you contact us via our feedback channels:

Purposes of data processing, legal basis, legitimate interests (where applicable), and period of storage

Data category

Personal master data, contact data, contents of enquiries/complaints

Intended purposes

Processing of customer enquiries and user complaints

Legal basis

Art. 6, subs. 1 b), f)

Legitimate interests, where applicable

Improvement of our service

Period of storage

During the processing of the enquiry

7. Tracking

The passages below explain how your personal data are processed with the help of tracking technologies to analyse and optimise our services and to serve promotional purposes.

The explanation of the tracking methods also includes information on how to prevent or object to the processing of data. Please note that this "opt-out” request, i.e., denial of consent to processing, is usually stored via cookies. If you use our services on a new end device or in a different browser, or if you have deleted the cookies set by your browser, you will need to reconfirm the refusal of consent.

The tracking methods presented here will only process personal data in pseudonymous form. No connection is made with a specific, identified natural person, i.e., the data are not merged with information which would reveal the identity of the person behind the pseudonym.

Tracking for the analysis and optimisation of our services and their use

(1) Purpose of processing

The analysis of user behaviour by means of tracking helps us to check the effectiveness of our services, to improve and adapt them to the needs of the users, and to correct errors. It also allows us to produce statistics on the use of our services (reach, intensity of use, surfing habits of users) – on the basis of uniform standard procedures – and thereby to obtain comparable figures across the market.

(2) Legal basis of processing

In cases where we provide services under a contract, the tracking and the associated analysis of user behaviour are carried out in order to fulfil our contractual obligations. The legal basis for this processing of personal data is Art. 6, subs. 1 b), GDPR. The evaluation of information obtained through tracking is necessary in order to optimise the provision of services according to the contractual purpose and to ensure the greatest possible benefit for you.

Otherwise, i.e., in cases where services are not connected with a contract, the legal basis for this processing of personal data is Art. 6, subs. 1 f), GDPR. We hereby pursue the legitimate interest in providing attractive services as efficiently as possible on the basis of the information gained through tracking and marketing them in the best possible way.

(3) Explanation of individual tracking methods

Name of service

Piwik Pro (Marketing Suite) is a service of Piwik PRO GmbH (D-A-CH), Lina-Bommer-Weg 6, 51149 Cologne, Germany

Mode of operation

This website uses the Piwik Pro web analysis service to analyse the use of our website and improve it on a regular basis. We use the statistics acquired to improve our services and make them more interesting for you, the user. The legal basis for using Piwik Pro is Art. 6, subs. 1 f, GDPR.

Cookies are stored on your computer for the purposes of this analysis. The information collected in this way is stored by the responsible party solely on a server in the Netherlands.

Option of preventing processing (opt-out)

This website uses Piwik Pro with the "AnonymizeIP" extension. This shortens IP adresses before further processing, ensuring that they cannot be directly linked to a particular individual. The IP address transmitted from your browser via Piwik Pro is not matched with other data collected by us.

To prevent the use of Piwik Pro, check the following box to activate the opt-out plug-in:

Data transfer to third country?

No

8. Social media plug-ins

This website may contain plug-ins from social networks such as Facebook, Twitter, LinkedIn or Xing, which are operated by third parties and which feature a button via which messages can be sent to the corresponding social network for various purposes, such as rating, recommending or sharing content. Our purpose and legitimate interest in this course of action is to publicise our services to greater effect. We configure our services in such a way that data are only sent if you press the button. The legal basis for data transmission in this case is Art. 6, subs. 1 f), GDPR. The respective provider is responsible for the privacy-compliant processing of the transmitted data.

 

III. Rights of data subjects

1. Right to object

If we process your personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing with future effect, which includes profiling to the extent that it is related to such direct marketing.

You also have the right, at any time with future effect and for reasons relating to your particular situation, to object to the processing of personal data concerning you which is based on Art. 6, subs. 1 e) or f), GDPR, including profiling based on these provisions.

The right to object may be exercised free of charge. In order to be able to process your request faster, please preferably use the form available at the following link:

Data privacy enquiry

Alternatively, you may reach us, for example, using the contact information provided in paragraph I.3:

Via Mail to: burda@datenschutzanfrage.de

Via Phone: +49 (89) 9250 3252

2. Right of access

You have the right to obtain confirmation from us as to whether or not personal data concerning you are being processed and, where that is the case, access to the personal data and the other information listed in Art. 15 GDPR.

3. Right to rectification

You have the right to obtain from us the rectification of inaccurate personal data concerning you without undue delay (Art. 16 GDPR). Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

4. Right to erasure ("right to be forgotten")

You have the right to obtain from us the erasure of personal data concerning you without undue delay if one of the reasons listed in Art. 17, subs. 1, GDPR is applicable and the processing operations are not required for one of the purposes approved in Art. 17, subs. 3, GDPR.

5. Right to restriction of processing

You are entitled to obtain from us the restriction of the processing of personal data if one of the conditions laid down in Art. 18, subs. 1 a) to d) GDPR is met.

6. Right to data portability

Under the conditions set out in Art. 20, subs. 1, GDPR, you have the right to receive the personal data concerning you which you have provided to us, in a structured, commonly used and machine-readable format and the right to transmit those data to another controller without hindrance on our part. In exercising your right to data portability, you have the right to have the personal data transmitted directly by us to another controller where technically feasible.

7. Right to withdraw consent

If the processing is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

8. Right to lodge a complaint

You have the right to lodge a complaint with the supervisory authority responsible for our company. The supervisory authority responsible for our company is:

Landesamt für Datenschutzaufsicht, Promenade 27 (Schloss), 91522 Ansbach, http://www.lda.bayern.de